Meeting rooms have been a staple in most office environments for years. Whether it is a corporate meeting room, conference room, or board room, they all serve the same purpose.
They are space designated for groups to come together to discuss ideas, concepts, and plans. Most meeting rooms have technology integrated into them which makes holding meetings much easier.
With the introduction of Zoom into meeting rooms, you now have the ability to hold a virtual meeting with people from across the country as well as from other floors in the building.
This makes it much more accessible for people who cannot physically leave the office due to their responsibilities and duties. Also, those who are not located near the actual meeting room can join via Zoom and still participate in the discussion!
You can even join two separate meetings at the same time using this feature! It is quite the useful tool that has gained popularity quickly.
First, start a new meeting
To start a new meeting, click the plus button in the upper-right corner of the Zoom interface. You will be taken to the meeting creation page where you can add a name and email address to invite people.
Once you’ve created a meeting, you can either create a new meeting or join an existing meeting using the same plus button.
Clicking the plus button while already in a meeting will not let you join another meeting- you must create a new one instead. Make sure to check if your session is set to private or public before creating another one!
You can only join meetings that are open so make sure your setting are correct before trying to join another session.
Make a guest account
If you are in a group chat and need to add someone else, you can make a guest account. This allows the other person to join your meeting and participate.
You can do this by going to the Zoom website, clicking ‘Connect’ and then ‘Create an Account.’ You will need to enter your email address and create a password to create the account.
Once you have done this, you can invite people to the meeting by entering their email address or phone number. The meeting will automatically send them an invitation so that they can join.
This is a great way to welcome people that you are not familiar with. By giving them a guest account, you are letting them participate in the meeting.
Use the same email address for the guest account as your main account
Another trick you can use is to set up your account using the same email address that you have connected to your main account. If you have a Google account, you can use an existing email address or create a new one.
By doing this, Zoom allows you to add additional accounts to the meeting as guests. You can add both individual accounts and group accounts as guests.
This makes it very easy to join a meeting that someone has already set up. All you have to do is provide either your individual or group account and enter the meeting link.
By using both of these tips, you can easily join two meetings at the same time without any issues. It is best to try and coordinate with the host of the meeting before joining so that you do not accidentally join the wrong one.
Use the same phone number for the guest account as your main account
Another cool trick is to use the phone number that is attached to your main account as your guest account. This way, people can call you directly on the phone number attached to your account.
This makes it easier for other participants to connect with you, as they can call you directly rather than having to find another way to contact you. It also looks more professional when people can hear your voice directly as well as see your face through the video.
In order to do this, you have to first create a new account using your phone number and then make an account using a different email address. You will then have to link the two accounts so that Zoom can send notifications to the right person.
It is not possible to have two accounts with the same phone number, but you can have two accounts with different phone numbers.
Set a different password for the guest account than your main account
When you create a guest account, you are required to set a password. Your main account can enter the meeting with the same password, but only one person can be in control.
If you set your own password for your guest account, anyone can join the meeting and assume control. That is not very safe!
To prevent this, set a different password for the guest account than your main account. This way, anyone who tries to join using the default password will be rejected. You are in control!
Some meetings require you to use a dedicated app like Zoom for joining. If this is the case, make sure to delete the app so that people cannot try to trick you by entering under a fake name.
Make sure both meetings are set to “share screen” and “share audio”
So you’ve confirmed both meetings are open, now it’s time to join them! In the first meeting, make sure the “share screen” setting is on. Then, in the second meeting, make sure the “share screen” setting is on and that you can see the first meeting displayed.
Make sure both meetings have the “share audio” setting on so you can hear what’s going on. If one doesn’t have sound, you may need to use your earbuds to hear what’s being said.
Join both meetings at the same time on your browser window
If you have two meetings at the same time and you cannot be in both rooms, you can join both meetings on your browser window.
Any member of the meeting can initiate this feature, so if one of the meeting members comes to your room and asks you to join their meeting, you can do so easily.
To do this, first create a Zoom meeting and then click the “Join Meeting” button on the left side of the screen. Then, click the “Join a Meeting” link at the top of the page and choose “Join a Meeting in a New Window.”
You will then be directed to create a virtual meeting room that links to your own room. Once that is done, you will be able to see both rooms on your screen at once. You can now switch between the two meetings by clicking on one and then clicking the “join meeting” button.
Zoom will allow you to be in multiple meetings as long as you are not trying to share content or share audio between meetings
While this is not a feature of Zoom, you can join two different meetings on the same platform at the same time. As long as you are not trying to share content or share audio between the meetings, then you can participate in two meetings at the same time.
Zoom makes it clear that this is not allowed and they can terminate your account for doing this. If you are running a meeting and someone does this, they can also terminate their account. It is not a good idea and is prohibited for a reason.
If you are organizing a meeting and want to make sure this does not happen, set a time limit for the meeting and have an ending agenda item so people do not want to stay too long. Also, keep an eye on the chat to see if anyone is trying to connect with another meeting.
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